UI-19

What is a UI-19 form?

The UI-19 form is a required declaration used to register, update, or terminate employee information with the Unemployment Insurance Fund (UIF) in South Africa. Employers must submit this form whenever they hire a new employee, make changes to an employee’s details, or terminate employment.

The form helps the Department of Employment and Labour keep accurate records to ensure employees are covered and can claim UIF benefits when needed.

What is the UI-19 used for?

You’ll use the UI-19 form to:

  • Register new employees with UIF
  • Update employee details (e.g. ID number, contact details)
  • Notify UIF of terminations (e.g. resignation, dismissal, retrenchment)
  • Confirm employment status when an employee applies for UIF benefits

It must include each employee’s name, ID number, employment dates, salary, and reason for leaving (if applicable).

Can I claim UIF without a UI-19?

No — a UI-19 form is required when an employee claims UIF. If the employer hasn’t submitted it, the claim will likely be delayed or rejected. Employers are legally obligated to complete and submit this form for every employee, and failure to do so can result in penalties.

UI-19 forms can be submitted:

  • Online via uFiling
  • By email to the Department of Labour
  • Through a service provider like Govchain

Need help registering your staff for UIF and staying compliant?

Govchain makes UIF Registration simple and reliable, including completing and submitting your UI-19 forms so your employees are properly covered.

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